Meetings
Passport and Visa Information for International Registrants to an AACA Meeting
International visitors must present a passport or other valid travel document when entering the United States.
Visas are required for most travelers to the U.S. Increased security measures now require visa applications to undergo greater scrutiny than in the past. Because the application and review process can take considerable time, applicants are advised to apply as early as possible (at least 2-3 months) in advance of their travel date.
If you need a visa, you must go to your closest U.S. visa-issuing post for an interview with a Department of State consular officer, which includes a review of your application and supporting documents, and collection of your biometrics (up to 10 digital fingerprints and a digital photograph). This site fully outlines these required documents/credentials. For more information on how long you will have to wait to get an interview appointment and for specific details on visa requirements and application procedures for your country of origin, please visit this site.
Canadian citizens and citizens from Visa Waiver Program (VWP) countries (currently, 35 countries; see list of countries) can come to the U.S. without a visa provided they meet certain passport requirements. Travelers from all VWP countries must obtain approval through the Electronic System for Travel Authorization (ESTA) prior to traveling to the U.S. Visitors may apply online for travel authorization via the ESTA web site at https://esta.cbp.dhs.gov.
As part of the arrival process into the U.S., all international visitors will experience US-VISIT biometric procedures (collection of digital fingerprints and photographs) prior to their entrance.
The AACA Program Secretary will issue letters of invitation to those registered attendees who require them. Letters of invitation MUST be requested as early as possible. Last minute letters will only be expedited by courier at the expense of the individual requesting them.
AACA Annual Meeting Host Opportunities
Interested in hosting an AACA annual meeting? Have you wondered what this involves? The .pdf documents linked below outline the preliminary information Executive Council of the AACA needs to have before it can accept an invitation to meet in your area. Why not think about hosting the AACA membership in your city? Our management company (Association Services Group) takes on the greater part of the responsibilities for hosting a meeting, making it a much less arduous task than it was 5 years ago.
